--- title: "How It Works: Live Translation Setup at Events | Snapsight" description: "What it takes to run Snapsight at your event: one audio feed from your sound desk, one QR code per session, and a sound check with our team before doors open." canonical: https://www.snapsight.com/en/how-it-works updated: 2026-10-13 --- How it works · Setup for translation and takeaways # One audio feed and one QR code. That’s the whole setup. Your AV team sends the room audio to a laptop. We check it with you before doors open. [Book a setup call](https://www.snapsight.com/en/contact?interest=setup) [Start free](https://www.snapsight.com/signup) ## Before the event, a sound check with us. Set up languages and names, then test the audio together. 1. **Turn on your languages** Up to 10 per session, from 99. Each attendee picks one. 2. **Add your vocabulary** Speaker names, sponsor brands and acronyms, so they come out right on every phone. 3. **Put up the QR code** Each session has its own link and QR code, for the stage screen, a slide, a badge or print. 4. **Run the sound check with us** We check the feed, your languages and attendee access with you before doors open. ![Close-up of the Snapsight capture screen on a laptop, with Leave Session, Sound Check and Stop Live Capture buttons](https://www.snapsight.com/en/assets/audio-feed-laptop-Bf7GySzn.webp) The Snapsight laptop beside the stage at IMEX Frankfurt ## In the room, one feed from the sound desk. Your AV team sends the mixer feed to a laptop running Snapsight, with a reliable internet connection. That’s the whole install. 1. ### Connect your audio. From your venue’s mixer or an online session. 2. Listening to your session ### Let Snapsight listen. Live text, translation and insights from the same feed. 3. Your session Live Live text Key takeaways Idea Cloud Summary Q&A ### Share one QR code. Attendees scan and follow along. No app to download. ## During the talk, attendees follow on their phones. And the room’s ideas grow on the big screen as the talk goes. ![Snapsight attendee screen showing the live text of the talk in English](https://www.snapsight.com/en/assets/original-live-en-DoN97rsE.webp) Real session · Henry Coutinho-Mason · IMEX Frankfurt 2025 ![Large LED stage screen showing a Snapsight Idea Cloud and QR code, with people walking across the stage in silhouette](https://www.snapsight.com/en/assets/meetings-show-qr-stage-Bf_PuyZC.webp) **On the big screen** The Idea Cloud and the QR code, on the main screen, LED walls or foyer screens, in your event’s colours. The Meetings Show Asia Pacific ## After the event, summaries, reports and speaker posts. The takeaways stay available, and feed Remix for your reports and your speakers’ posts. - ![Snapsight attendee screen with the written summary of an IMEX Frankfurt session](https://www.snapsight.com/en/assets/screen-summary-kbvRSBz9.webp) For attendees ### Takeaways and summaries stay open. People who missed a session can catch up afterwards. - ![Remix drafting a two-page IMEX partner report from one super session](https://www.snapsight.com/en/assets/remix-report-D_u4h-3Q.webp) For your team ### Remix drafts the reports. Post-event and sponsor reports, carousels and decks, from your sessions. [Explore Remix](https://www.snapsight.com/en/remix) - ![Ewa Magiera’s speaker card from London Community Week, made with Speaker Remix](https://www.snapsight.com/en/assets/speaker-card-DoNO_ihn.webp) For your speakers ### Speaker Remix makes their post. Each speaker gets a private link to turn their takeaways into a card and a draft post. [Explore Speaker Remix](https://www.snapsight.com/en/speaker-remix) **Already have a recording?** Upload it for takeaways, summaries and Remix. ## Talk through your setup before your next event. Or start free: live text and translation are free for every event. ## Frequently asked questions ### What equipment do we need for live translation at an event? A laptop running Snapsight in each room, the room’s audio from the mixer, and a reliable internet connection. Attendees use their own phones, so there are no booths, consoles or headsets. Each session has its own QR code for the stage screen, a slide, a badge or print. ### Do attendees need an app? No. They scan the QR code or open the session link in their phone’s browser, then pick a language. To listen rather than read, they use their own earbuds. ### Who runs Snapsight on the day? Your AV team connects the feed and puts up the QR code, and Snapsight’s team checks the feed, languages and attendee access with you before doors open. CityDNA captured 15+ sessions with no one monitoring them. ### How long does setup take? WiT Japan & North Asia 2024 went from start to live within a week, with one person handling AV, setup and integration. On the day, each room needs one audio feed and one QR code. ### What if the audio is poor? Accuracy follows the audio, the accent and the language. Snapsight’s 97% English accuracy is measured with a direct feed from the venue mixer, so take the feed from the sound desk and use the sound check to hear it before doors open. Custom vocabulary keeps names, brands and acronyms right. ### Can Snapsight run in several rooms at once? Free covers every room at once, up to 100 sessions a year. The $299 Engage event pass lifts that cap for the event and adds your branding, sponsor logos and Q&A moderation; for larger programmes Snapsight prices Enterprise with you. ### Does it work for online and hybrid sessions? Yes. Snapsight can take the audio from an online session as well as from a venue mixer, and remote attendees open the same session link as the room. ### We already have recordings. Can we use them? Yes. Upload a recording to Snapsight for takeaways, summaries and Remix. ### What happens after the session? Takeaways and summaries stay open, so people who missed a session can catch up. Remix drafts post-event and sponsor reports, carousels and decks from your sessions, and each speaker gets a private Speaker Remix link for a card and a draft post. ### Where does the audio from our sound desk go? To Snapsight, encrypted in transit and at rest and hosted in Frankfurt, Germany, by default. Snapsight is SOC 2 Type II and ISO 27001 certified, and GDPR compliant. Your content never trains AI models, and your data, and the IP in it, belongs to you. --- This is a Markdown copy of https://www.snapsight.com/en/how-it-works. The page itself is the reference.