---
title: "BEIA Conference & AGM 2024: One Volunteer Ran It | Snapsight"
description: "After a 15-minute test at home, one volunteer ran Snapsight for 170 industry leaders."
canonical: https://www.snapsight.com/en/case-studies/driving-event-innovation-how-beia-transformed-content-engagement-with-ai
updated: 2026-10-13
---

[Customer stories](https://www.snapsight.com/en/case-studies)

**BEIA Conference & AGM 2024** Business Events Industry Aotearoa New Plymouth

# One volunteer ran it for the whole conference.

After a 15-minute test at home, one volunteer ran Snapsight for 170 industry leaders.

[Book a demo](https://www.snapsight.com/en/contact?interest=takeaways) [Start free](https://www.snapsight.com/signup)

![A full room at the BEIA Conference & AGM 2024 in New Plymouth](https://www.snapsight.com/en/assets/beia-room-z7u35INI.webp)

## The story

### The challenge

Content capture relied on delegates’ own notes, and BEIA had no business case for recording every session. The AV team was wary of learning a new system in a short time.

### What they ran

Snapsight, run by a single volunteer, with QR codes on the screens at the venue entrances and during breaks, information sheets on the tables and links in the conference app.

### What happened

Delegates stayed present instead of taking notes, and BEIA kept the content to show what people missed and to promote future years.

## The numbers that mattered.

**15 min**

to get to grips with it, in a test at home

**1**

volunteer ran the system at the event

**170**

industry leaders attended

> “I would 100% recommend it. It was great. I think it’s a great addition.”

**Christopher Peak** Business Events Industry Aotearoa

## What it looked like on the day.

![A screen at the venue entrance with the Snapsight QR code for the BEIA Conference](https://www.snapsight.com/en/assets/beia-screen-DXgeniBa.webp) ![Table information sheet with Snapsight QR codes at the BEIA Conference](https://www.snapsight.com/en/assets/beia-flyer-B4uIl6Gf.webp)

BEIA Conference & AGM 2024 · from the published story

## Products they used.

- [**Takeaways** Key takeaways and Idea Clouds while the session is still running.](https://www.snapsight.com/en/takeaways)

## More events like this one.

[More on association events](https://www.snapsight.com/en/solutions/associations) [All customer stories](https://www.snapsight.com/en/case-studies)

CityDNA International Conference 2025

### [An organising team of four. 65% of attendees used it.](https://www.snapsight.com/en/case-studies/citydna-international-conference-budapest-2025)

PCMA Convening Leaders 2024

### [5,000 attendees. 2,000 of them used Snapsight.](https://www.snapsight.com/en/case-studies/convening-leaders-2024-elevating-the-attendee-experience-with-ai-powered-insights)

ICCA Congress 2024

### [60+ sessions summarised. The whole congress on one screen.](https://www.snapsight.com/en/case-studies/icca-congress-2024-abu-dhabi)

## Run this at your next event.

Tell us about your programme and we’ll show you what attendees get.

Adapted from the case study Snapsight published on 8 January 2025.

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This is a Markdown copy of https://www.snapsight.com/en/case-studies/driving-event-innovation-how-beia-transformed-content-engagement-with-ai. The page itself is the reference.